Duties of a Board Member and a Committee Member

Requirements to be a Board Member:

• Be a property owner in Circle D

• Annual dues are paid in full

• Cannot have a felony on your record for the past 20 years

Various duties of a Board member include:

• Attend scheduled Board meetings (6 per year) and other meetings as needed

• Attend Annual Meeting every May

• Be familiar with Board policies, procedures, the Bylaws, and the deed restrictions

• ​Participate in making decisions regarding legal issues, finances, requests from members, motions made at meetings, etc.

• Assist in planning events

• Manage a Board email by checking at least 1-2 x a day

• Activate a Board logon for PayHOA and get familiar with the program

Various duties of an Architectural Control Committee member:

• Become knowledgeable of home construction

• Review and approve/deny home applications and improvement applications

• Be familiar with policies, procedures, and the deed restrictions

• Make site inspections, as needed

• Manage an ACC Committee email by checking 1-2 x a day

• Activate an ACC logon for PayHOA and get familiar with the program

Various duties of a Compliance Committee member:

• Be familiar with policies, procedures, and the deed restrictions

• Review complaints and/or violations when needed

• Make site inspections, as needed

• Manage a Compliance Committee email by checking 1-2x a day

Being a Park Committee member:

• Become knowledgeable of plant life including but not limited to flowers, bushes, and trees

• Be familiar with policies, procedures, and deed restrictions

• Attend meetings as needed

• Assist in planning improvements in the common area including but not limited to adding new benches, picnic tables, playground equipment, and adding/removing plant life

Being a Welcome Committee member:

• Have a willingness to welcome new property owners to Circle D

• Assist in preparing and delivering welcome packages

• Attend meetings as needed

• Be able to answer questions regarding procedures, policies, the Bylaws, and deed restrictions

• Plan community events

​

​

2023 Elections Calendar

The election for four new Board members will be held at the annual meeting May 13. Important dates to remember:

March 8: Postcard mail out notifying membership that nominations are open.

April 12: Deadline for nominations.

April 24: Election packet mailed to Membership.

May 6: Meet the Candidates Forum, 9:30, at the park.

May 13: Annual meeting, 10:30, at the Hampton Inn.

Click here for a complete, printable copy of the calendar.

​

Clean Sweep

Circle D once again offered an opportunity for property owners to dispose of

their junk. Thanks to our County Commissioner, Clara Beckett, four dumpsters

were available at the Community park on FM 1441 next to the fire station from

8:00 am until the dumpsters were full. Thanks to the volunteers who helped

with this event.

​

 

Community Wide Garage Sale

More than fifteen families participated in Circle D's annual community-wide garage sale. Some  were at the park on FM 1441 next to the fire station while other families  set up at their homes. Maps were available at the park. The garage sale started at 8:00 am and continued as long as shoppers kept coming. Home owner Karyn R. thought the event was amazing because it was a good way to meet neighbors and to get rid of the old and make room for the new. 

​

​

​

 

 

 

 

 

Vote to Change Restrictions

The results from the voting on the restriction changes the Board recommended are in (see chart below). The Board would like to thank those who took the time to return the ballots. At the conclusion of the voting period, none of the seven changes passed. This is not because the changes were voted down, but rather because the number of ballots returned was very low. How low? Only 167 ballots were returned, or about 23% of those that were sent out. As none of the changes were approved, all of the restrictions remain as they are. Click here for a copy of the ballot.

​

​

​

​

​

 

 

 

 

 

The Restrictions have been changed on only two other occasions:

1993 Section 9 approved only site built homes

2013 Section 3 approved construction of an elevated water storage facility

 

A lot of time and effort was put into this project of trying to improve outdated and vague restrictions with changes that helped to clarify, or account for, facts that were not even considered back in 1969. The Advisory Committee, made up of homeowners, put a significant amount of effort into creating recommendations for changes that the board could act upon.

 

Thanks to everyone who responded to the Board's question on why the number of ballots returned was so low. The biggest response was a request for online voting. Other responses were that people forgot to return the ballot or just didn't care and that there were too many items or too many pieces of paper to handle. Read all the responses here.

​

Annual Meeting

The annual meeting was held Saturday, May 14, 2022, Congratulations to our newly elected Board members - Gary Gagnon, Mark McNeese, and Jim Stephens. The following Bylaws Amendments were approved at the Annual Meeting. Most of these changes were needed due to the new state laws that went into effect on September 1, 2021.

• Section 3 addresses the changes to how members are notified about Board meetings.

• Section 7 gives more flexibility to the timeline for sending out the yearly association fee invoices.

• Section 8 allows all officers to be check signers and states the exact accounting procedure that is used every year to properly review the Association’s financial procedures.

• Section 10 includes the new Compliance Committee which was formed since the new law prohibits Board members from serving on the ACC. The new Compliance Committee will handle all violations of our deed restrictions. This allows the ACC to handle only new home builds and improvements. The changes to Section 10 state that both the ACC and the Compliance Committee abide by the same procedures and rules that were stated in the former bylaws.

​